The workshop devoted to the new Polish system of electronic invoicing took place on 27 January 2022, it was organized by the Business Trends Academy, a joint project of Soneta LLC, software developer ENOVA 365, Microsoft and Intel.
Aboutthe Polish National e-Invoice System (KSeF)
The Polish National e-Invoice System (KSeF) is operated by the Polish Head of the National Fiscal Administration, who is the administrator of all data in the National e-Invoice System.
Functionality of the Polish National e-Invoice System:
granting, modifying and withdrawing permissions and notification of possession or withdrawal of permissions
verification of permissions at login attempt
issuing, accessing, receiving, storing and assigning identification numbers to structured invoices
verification of the compliance of the sent invoice with the template (scheme).
notification of temporary non-functioning of the system and of attempted login by an unauthorised person.
On 27 January 2022 there will take place the event “Healthtronics EU – Israel bridge”, organized by LifeScience Cluster Krakow, which will be attended by partners from KG LEGAL. The meeting is aimed at establishing cooperation between Polish, European and Israeli entities within the framework of a virtual business mission and their familiarisation with the health sector in the European Union countries and Israel. In addition, it aims to broaden the horizons of the high-tech industry, provide practical knowledge on the commercialisation of products and inspire projects in the field of health and biotechnology. The meeting will discuss topics related to value chains in the health sector, the e-health ecosystem in Israel and the Israeli medical device sector. During the meeting, a three-hour networking event is planned for representatives of companies from the European Union countries and Israel, who will have the opportunity to present themselves during the meeting and establish contacts between each other. Companies such as ARANET, BIO-T, BORN, PERCEPTUS, DARWIN BIOMEDICAL, TYTOCARE, VIRUSIGHT, VITALERTER, YSIUM MEDICAL, ZAYA ARTIFICIAL INTELLIGENCE will participate in the meeting.
The Polish Ministry of Finance on 20 October 2021 issued a specification for the National e-Invoicing System (NeIS), providing tips for software developers wishing to integrate their programs with NeIS (API). This specification is not a source of law, but is only a set of guidelines for developers. The NeIS test environment website (https://ksef-test.mf.gov.pl/) does not contain a graphical user interface for uploading or downloading invoices. It contains material intended for IT departments working on integration with NeIS. This address is also used by the published API. The logical structures used by the API, the OpenApi (formerly Swagger) documentation and editor, and the test environment public key have been made available. For the time being, no descriptive interface specification has been published, as was the case for e-Declaration or the Single Control File. It has been indicated that the test version will use self-generated signatures and seals for authorisation in NeIS, the test version does not offer authorisation via the Trusted Profile and token at this point. Invoices will be submitted using the API provided in batch or interactive mode. An Official Delivery Certificate will be available with a list of invoices sent in a batch packet or during an interactive session. The provided service will verify the correctness of the sent invoices with the working version of the XSD schema. The API introduces permissions that can be assigned to a system user. A privilege management facility is provided that will allow to view, grant and revoke privileges. The types of roles available in the process are also indicated. It is worth noting that the message states that it is planned to make the use of e-Invoice mandatory for entrepreneurs in Poland from 2023.
PEPPOL Access Points are e-invoicing solution providers who offer services fully compliant with the PEPPOL Network requirements. If a company is a certified PEPPOL Access Point, all clients can exchange their electronic documents with other participants of the network. In practice, a supplier using an Access Point sends documents to the recipient. The Access Point, responsible for correct document transmission, is obliged to ensure compliance with the PEPPOL specifications. The document is sent to the recipient’s Access Point in charge of document translation for its client. Both buyers and suppliers are free to choose their Access Point provider.
Structured e-invoices contain core system elements that are compliant with legal regulations of different countries. Those elements are essential for enabling full interoperability during cross-border business operations.
PLATFORMS THAT IMPLEMENT THE E-INVOICING OBLIGATION IN B2G IN THE EU – DIRECTIVE 2014/55/EU
In Europe, the milestone made towards electronic invoicing is April 18, 2019, was the deadline for EU member states to implement Directive 2014/55/EU. As of this date, government entities are required, at least in the area of public procurement, to be ready to receive structured electronic invoices from their suppliers.
Instead of a restrictive or uncomfortable dictate imposed by a European central authority, public and private organizations of all sizes are finding that Peppol provides greater security, reduced costs and fewer manual processing errors.
